Export Documentation - The Approval Process

When you submit export documentation applications via ecert, there are three possible outcomes:

1. Approval

If all requirements are met, the application is approved, and you will receive your relevant documents.

2. Rejection

If a physical change is needed (for example, incorrect details), the application is rejected and must be resubmitted. Examples can include:

• The consignor address in Box 1 reads as ‘UK’ instead of ‘United Kingdom’.

• The gross weight in the application is different to the gross weight in the supporting documents.

• The origin of the goods are said to be UK origin as per Box 3, but the manufacturer details and invoice suggest non-UK origin.

3. Clarification

If information is unclear or missing, we may request additional documents such as a bill of lading before either approving or rejecting.

In summary: applications are either approved, rejected, or held for clarification.

Preparing accurate documents from the start reduces delays and keeps trade moving smoothly.