With rising compliance demands and ever-increasing volumes of paperwork, Plant Hire businesses are under growing pressure to modernise their financial operations. Traditional manual invoicing creates delays, errors, and inefficiencies that can hinder business growth. Since 1984, Bury-based DocTech has been a trusted leader in document management solutions, now transforming how hire companies handle invoices.
The DocTech-MCS Rental Software Partnership
To address the challenges plant hire companies face, DocTech partnered with MCS Rental Software to deliver a cutting-edge, automated invoice processing solution powered by DocuWare. This equipment rental software integration enables seamless matching of invoices to purchase orders within the MCS-rm system, automatically generating purchase invoices and streamlining the accounts payable process.
Nick Thomson, Sales Director at MCS, commented:
"Our customers have experienced tremendous improvements in their invoicing processes by utilising this new integration. Plant hire companies handling large quantities of invoices can now save time and reduce the costly errors that often come with manual data entry."
The partnership boosts operational efficiency while helping businesses scale without adding administrative overhead.
Case Study: CW Plant Hire
CW Plant Hire, with depots across the UK, processed up to 5,000 invoices a month. Their manual, paper-heavy system was slow, costly, and prone to bottlenecks.
After implementing DocuWare through DocTech, CW Plant Hire automated its invoice process. Invoices received by email are scanned, indexed with Intelligent Indexing, and routed for approval using predefined rules.
Results:
• £60,000 saved annually on postage
• Elimination of manual entry errors
• Faster, more transparent approvals
"The biggest benefits have been the reduction in costs and the increased transparency of our processes," noted their IT Manager.
Case Study: Wernick Group
Wernick Group, a national modular building provider, managed 15,000–17,000 supplier invoices monthly across seven companies. Their paper-based processes created a persistent backlog and inefficiencies.
They turned to DocTech for a smarter solution. By integrating DocuWare with MCS rental software, they automated data capture and processing. This shift improved efficiency and aligned with their sustainability goals.
"There was a continuous backlog of invoices needing to be processed which never really reduced," said their Accounts Payable Manager.
Now, Wernick enjoys better control, error-free processing, and reduced paper usage.
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About DocTech
With over 40 years of experience, DocTech is the UK’s most established DocuWare partner with numerous document management cases studies. Based in Greater Manchester, the company specialises in integrating document management systems with existing platforms such as finance, ERP, and rental software. Their expert in-house technical team ensures tailored implementation and ongoing support.
DocTech is committed to helping businesses streamline operations, reduce risk, and save money. Their deep industry expertise makes them a trusted partner for companies looking to digitise and scale efficiently.
Conclusion
DocTech’s integration with MCS Rental Software is revolutionising invoice processing in the plant hire sector. Businesses like CW Plant Hire and Wernick Group have already seen the benefits—cutting costs, eliminating errors, and gaining operational agility.
DocTech is also expanding integrations with other rental software providers and exploring further uses for DocuWare, including unlimited digital forms to streamline additional workflows.
For plant hire companies, embracing these digital tools isn’t just an upgrade—it’s a strategic necessity for staying competitive in a fast-changing landscape.